Buyer Demo

Terms and Conditions

  1. Products. (a) bids&tenders, subject to this Agreement, shall grant the Customer as identified in the Digital Solutions Agreement (“DSA”) a limited, non-exclusive license to use or access bids&tenders’ digital solutions (hereinafter the “Product(s)”) which are identified and described by the DSA. The DSA shall be governed by these terms and conditions, any Third Party Terms, and any documents incorporated by reference (the “Terms”; together with the DSA, the “Agreement”) “bids&tenders” together with Customer, shall be referred individually as a “Party” and jointly as the “Parties”). (b) Customer acknowledges bids&tenders may utilize vendors or third parties to process data or provide Third Party Content or additional functionality to Products. “bids&tenders vendors” as used herein means the third parties contracted with bids&tenders to provide any portion of the Products subject to these Terms. “Authorized End Users” shall mean Administrative Users and Public Users. “Administrative Users” shall mean any of Customer’s employees, representatives, consultants, contractors, or agents who are authorized to use the Product and have been supplied user identifications and passwords by Customer or on Customer’s behalf to use or otherwise access the Products in the manner permitted by this Agreement. “Public Users” shall mean any individuals not affiliated with Customer, such as members of the public, authorized by Customer to use or otherwise access the Products in the manner permitted by this Agreement. “Third Party Terms” shall mean any terms and conditions of third parties and/or bids&tenders vendors which are applicable to the use or access of the Product.
  2. Proprietary (a) “IP” means all intellectual property throughout the world, including: copyrights, derivative software and products, graphical user interfaces, screen layouts, trade secrets, trademarks and service marks (including all goodwill), domain names, social media sites, patents, inventions, modifications, improvements, customizations, bug fixes, upgrades, designs, logos and trade dress, moral rights, publicity rights, and privacy rights. “Intellectual Property Rights” means all rights in the IP whether existing under statute or at common law or equity, now or hereafter recognized and any application or right to apply for any of the rights referred to herein and all renewals, extensions, and restorations of the foregoing. (b) Each Party shall retain ownership of their IP and Intellectual Property Rights existing as of the Effective Date, developed or acquired independently of this Agreement, or created during the term of this Agreement, and nothing in this Agreement shall assign any ownership thereof to the other Party. (c) Customer retains all ownership of any IP owned by Customer prior to the date of this Agreement or created by Customer during the term of this Agreement. (d) Customer acknowledges that, unless otherwise specified in this Agreement or the Product, all IP in the Products other than the IP provided by Customer is the property of bids&tenders and that all, bids&tenders domains, designs, templates, formats, pricing, documentation, manuals, software listings, source code, or object code relating to the Products may constitute trade secret, proprietary and/or confidential information of bids&tenders. Any IP such as information, text, graphics, data, links, or other materials appearing in the Product (“Third Party Content”) which is not owned by bids&tenders or Client is subject to Third Party Terms. bids&tenders grants to Customer and Authorized End Users a nonexclusive, nonassignable, nontransferable, non-sublicensable, revocable license to use and access the Products, pursuant to the terms of this Agreement and the Terms of Service, as applicable. (e) Unless authorized by this Agreement, Customer shall not (i) license, grant, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available the Products in any way to any third party, other than an Authorized End User; (ii) modify or make derivative works based upon the Products, disassemble, reverse compile, or reverse engineer any part of the Products; or (iii) create Internet “links” to the Products or “frame” or “mirror” any part of the Products, including any content contained in the Products. (f) Customer’s exposure to the Products may result in Customer developing or suggesting IP or other improvements or changes related to the Products (“Feedback”). Customer grants to bids&tenders a worldwide, perpetual, irrevocable, royalty-free license to use, distribute, disclose, and make and incorporate into its services any suggestion, enhancement request, recommendation, correction, or other Feedback provided by Customer or Authorized End Users relating to the operation of the Products. (e) With Customer’s prior written consent, bids&tenders may use Customer’s name, logo, and/or trademark in connection with certain promotional materials, including brochures, websites, press releases, advertising, and other materials promoting the Products, which bids&tenders may disseminate to the public. Customer may withdraw authorization for such use at any time by providing thirty (30) days written notice as provided in Section 23 below.
  3. Data Use. (a) As between the Parties, Customer owns all right, title, and interest, including all Intellectual Property Rights, in and to Customer Data. “Customer Data” shall mean Customer information, data, and other content, in any form or medium, that is submitted, posted, or otherwise transmitted by or on behalf of a Customer or Authorized End Users. Customer shall be responsible for, and bids&tenders may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Customer to bids&tenders pursuant to this Agreement. As necessary to provide Product to Customer, Customer grants to bids&tenders a non-exclusive, royalty-free, perpetual, irrevocable, worldwide license to access, revise, reproduce, distribute, host, store, manage, process, display, and otherwise use Customer Data and perform all acts with respect to Customer Data, as necessary to provide the Products to Customer, prevent or address Customer’s technical problems with the Products, and meet all other purposes for Customer set forth herein. bids&tenders shall have no obligation to validate any content of the Customer Data for content, correctness, usability, or for any other purpose. Customer shall comply with any reasonable demand by bids&tenders to correct, discontinue, or remedy any violation of applicable laws or regulations pertaining to the Customer Data. (b) Customer agrees that bids&tenders may use Customer Data to add insight, analytics, and data science to the Products and/or to provide or suggest additional solutions and services to Customer. Customer agrees that bids&tenders is permitted to use, license, and commercialize limited publicly available bid descriptions and documents, as well as publicly available bid results to other third parties. (c) Notwithstanding anything to the contrary in this Agreement, Client authorizes bids&tenders to compile Aggregated Terms and Conditions Data, and such Aggregated Data shall be proprietary to bids&tenders. “Aggregated Data” means any non-personally identifiable, technical, statistical, or analytical data, including Customer Data, gathered, or generated directly by the Product or by use of the Product, that bids&tenders collects, gathers, and aggregates periodically as part of its ordinary business operations. Aggregated Data may be used by bids&tenders for any reason, including, on a non-attributed basis to monitor and improve its products and services, for benchmarking purposes of providing additional products and services, or to provide customized services or technologies to its customers. To the extent an assignment of aggregated or de-identified Customer Data is needed to permit bids&tenders to obtain ownership of the right, title, and interest in, to or under, any or all of the aggregated or de-identified Customer Data, Client hereby assigns and transfers the right, title, and interest in, to, and under such aggregated and de-identified Customer Data to bids&tenders. (d) Customer agrees Customer Data stored by bids&tenders will remain within the Customer’s country of origin. Third Parties may Process (as defined herein) Customer Data as set forth in the applicable Third Party Terms. To facilitate user login, Customer acknowledges and agrees that limited Customer Data consisting of name, username, and/or email address, may be Processed and stored in Canada, regardless of Customer location. (e) Customer’s bandwidth and disk usage shall be limited to the service levels set forth in the DSA. Any exceedance of these levels by Customer shall be subject to additional fees.
  4. Data Protection, Privacy, and Cookies. (a) Customer agrees that bids&tenders may store some or all Customer Data on systems which may run on a third-party cloud storage provider, including but not limited to Azure Cloud. (b) For purposes of data privacy and protection laws, bids&tenders is the data processor and Customer is the data controller of Customer Data and Authorized End Users’ information. Customer represents and warrants that it has complied and will comply with all applicable local, state, national, and foreign laws related to data privacy and the transmission of technical or personal data, including personally identifiable information, and has obtained and/or owns all rights, permissions, and consents necessary in the Customer Data and Authorized End Users’ information necessary to meet all purposes and relevant obligations set forth herein. Customer is responsible for providing privacy notices in relation to data privacy and protection laws to Authorized End Users. (c) If bids&tenders receives, has possession or custody of, access to, or control over, any Customer Data which includes Personal Information then bids&tenders will comply with all applicable laws and regulations in connection with its receipt, use, handling, Processing, access to and storage of Personal Information. “Personal Information” means information Customer (directly or indirectly, including through another party) shares with, discloses to, allows, or provides access to bids&tenders, that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household, or as Personal Information may otherwise be defined by law. “Processed” or “Processing” means any operation or set of operations that are performed on data or on sets of data, whether or not by automated means. (d) The Product may include cookies on services and use them to recognize user when returning to the Product. Authorized End Users may set their browser so that it does not accept cookies. Cookies must be enabled on the Authorized End User’s web browser, however, if user wishes to access certain personalized features of the Product. (e) bids&tenders’ relevant policies, which are hereby incorporated into this Agreement, are located at:

Privacy Policy:

https://www.bidsandtenders.com/privacy-policy/

Personal Information Processing Addendum:

https://www.ghd.com/en/resources/trustcenter/PersonalInformationProcessingAdde ndum_1_0.pdf

(f) Customer shall be responsible to comply with all applicable laws in regard to information collected by Customer from Authorized End Users through the use of a Customer created form within the Product.

  1. Data Retention. (a) The Products are not intended to be a data retention tool. Customer shall be responsible for compliance with any applicable data retention laws and shall maintain independent archives of data which is required to be retained by such laws. (b) During the term of this Agreement, bids&tenders shall retain Customer Data within the Product for a minimum of one (1) year. Following the expiration or termination of this Agreement, bids&tenders shall not be required retain Customer Data and bids&tenders shall remove such Customer Data from bids&tenders systems within a reasonable period of time. Prior to the removal of Customer Data from bids&tenders systems, Customer may, for an agreed upon fee, elect to download such Customer Data in a mutually agreed format or extend the data retention. Notwithstanding the foregoing, data retention shall be extended as required by applicable laws. (c) A data destruction certificate certifying Customer Data (not including Aggregated Statistics) has been destroyed from bids&tenders hardware and software shall be provided at the Customer’s written request at a cost of five hundred ($500) dollars, in the currency set forth in the DSA. (d) bids&tenders maintains a daily backup of its systems for thirty (30) days. In certain circumstances, it may be possible to restore data that has been inadvertently deleted by Customer. A request to restore data can be made to Customer support. Fees may be applied to restore deleted content. (e) Provided bids&tenders retains Customer Data for the agreed upon duration, bids&tenders shall have no liability arising from a failure to maintain Customer Data.
  2. Data Security. bids&tenders will maintain industry standard administrative, technical, and physical safeguards, including but not limited to PCI DSS and ISO 27001 compliance, to protect the security and privacy of Customer Data, in use, in transit, and at rest. These safeguards include, but are not limited to, implementation of adequate privacy and security policies and data breach response plans that comply with industry standards and the requirements of applicable laws and the regulatory agencies responsible for enforcing them. If either Party becomes aware of any unauthorized access to or breach of the Products which includes Customer Data (“Security Incident”), such Party will promptly notify the other in writing of the Security Incident and include the following information: (i) the nature of the Personal Information compromised and how the Security Incident occurred; (ii) the timing of the Security Incident; (iii) the steps taken by the impacted Party to resolve the Security Incident; and (iv) the measures to be undertaken and implemented to prevent a reoccurrence of the Security Incident. In the event of a Security Incident, bids&tenders reserves the right to shut down the Product(s) to protect the Parties with reasonable notice to Customer and with no liability to bids&tenders for these or other remedial actions.
  3. Term and Payment. (a) The term of the license granted to Customer shall be set forth in the DSA and shall continue until the Agreement is terminated or expires pursuant to Section 15. Unless otherwise provided for in the DSA, upon expiration of the initial term, the term will continue with automatic renewals for additional one (1) year terms, unless written notice of cancellation is delivered by one Party to the other thirty (30) days prior to the expiration date. bids&tenders reserves the right to update these Terms at the expiration of each term. (b) Beginning on the first-year anniversary of the Effective Date and on each succeeding anniversary of the Effective Date during the term of this agreement, and for each renewal term, bids&tenders shall be entitled to apply a 5% price increase to align with inflationary pressures and maintain the continued delivery of high-quality products and services. bids&tenders will provide reasonable notice to Customer of price increases and any update in the Terms. Continued use the Product beyond the expiration date shall be considered acceptance of the Terms. (c) bids&tenders shall invoice Customer on a periodic basis for the applicable fees as set forth in the DSA. Customer agrees to pay such invoices within thirty (30) calendar days after the date of the applicable invoice. Unpaid invoices will be subject to a charge of one (1.0%) percent per month on any outstanding balance. (d) bids&tenders shall provide Customer with notice of the unpaid invoices and if payment has not been made by Customer within thirty (30) days of such notice, bids&tenders reserves the right without liability to suspend the Products or Customer’s access to the Products. (e) In addition to the rates or charges for the Products specified in the DSA, Customer shall pay all local, federal, and state/provincial sales tax, goods and services tax, value added tax, and other taxes applicable to the provision of the Products. (f) If Customer elects “Vendor Pay” pursuant to which Customer’s vendors (the Public User) incur a license fee to access the Product, such fees shall be charged directly to the Public User prior to access being granted. The election for Vendor Pay does not relieve Customer from paying additional fees for add-ons, customizations, or service-related fees which will be set forth in this DSA.
  4. Customer Responsibilities. (a) Customer shall license all third party software and obtain all hardware, at Customer’s sole expense, that may be needed for Customer to operate the Products. (b) Customer shall abide by all laws, regulations, and ordinances applicable to the use of the Product, and the terms of this Agreement. Customer assumes responsibility for all acts or omissions of its Authorized End Users and agrees to indemnify and hold bids&tenders harmless from any claim howsoever arising from the acts or omissions of its Authorized End Users. (c) Customer shall comply with any demand by bids&tenders to correct, discontinue, or remedy any violation of applicable laws, or regulations, pertaining to Customer Data or any other content collected or used by the Products. (d) Customer may subscribe and consent to receive outage notifications, release notes, and/or other marketing material from bids&tenders. Failure to subscribe may result in Customer not receiving information relevant to their use of the Product. (e) Unless the Customer utilizes Single Sign On (“SSO”) where Customer manages their own active directory, Customer will promptly provide to bids&tenders a list of names and other requested information to register each Administrative User to use the Products and shall notify bids&tenders in writing as to any changes including termination of the Administrative Users. Each Administrative User will have a unique User ID for his or her access to the Products which cannot be shared nor transferred. Customer will adopt and maintain such security precautions for User IDs to prevent their disclosure to and use by unauthorized persons and will promptly take steps to remove access for such unauthorized persons and notify bids&tenders if the security or integrity of a User ID or password has been compromised. The number of Administrative Users licensed shall be as set forth in the DSA. Customer may permanently reassign an Administrative User license from one individual to another individual by (1) notifying bids&tenders of the Administrative User whose use of the Products is being terminated and (2) the individual to whom the Administrative User license will be reassigned. Each additional Administrative User may require an additional fee, the amount for which is specified in the DSA.
  5. Change Order. Customer may request a modification to the DSA by written request to bids&tenders. The requested changes will become effective only when a change order which describes the scope of the changes, the timing for the performance of any Services, and any fees resulting from the changes is executed by authorized representatives of both parties (“Change Order”). Upon execution, a Change Order will become part of this Agreement.
  6. Product Customization. (a) bids&tenders may provide services or Product customization (“Deliverables”) set forth in the DSA. (b) In the event that the DSA provides Deliverables to Customer for evaluation or test purposes (e.g., demo, test. or trial-versions), the Customer’s right to use such version is limited to (i) internal evaluation or test purposes by Customer and, where applicable, (ii) the time period specified by bids&tenders during implementation planning (“User Acceptance Testing” or “UAT”). Any Productive Use is strictly prohibited. “Productive Use” means an environment in which Deliverables are used for Customer’s business purposes and not for test purposes. All major upgrades, modifications, and new systems must be tested by the appropriate users prior to installation of the software in production (“Production”). UAT plans include tests of all major functions, processes, and interfacing systems. Use of the Deliverables pursuant to this section may be subject to functional restrictions and any use is at the Customer’s own risk. bids&tenders disclaims all liability arising from use of the Deliverables during UAT. (c) Unless otherwise provided, Customer shall inspect Deliverables and conduct an acceptance test for a period of time specified by bids&tenders (“Acceptance Period”). Customer shall review and inspect the Deliverables and shall either (i) provide acceptance or (ii) provide bids&tenders with notice that the Deliverables do not conform to the DSA (“Deficiency”). Within thirty (30) business days of such notice bids&tenders will provide a response or a plan of remedial action to Customer’s notice of Deficiency and extend the Acceptance Period. Failure to provide notice of acceptance or rejection or a Deficiency statement to bids&tenders at the end of the Acceptance Period constitutes acceptance by Customer. Upon acceptance, an invoice will be issued for any annual fees due and for any unpaid one-time implementation fees per the DSA. In the event the Customer finds the Deliverables do not conform to the DSA, within ninety (90) business days following acceptance, bids&tenders will take commercially reasonable steps to remedy the Deliverables. After ninety (90) business days, any Deficiencies in the Deliverables will be remedied by bids&tenders using commercially reasonable efforts at Customer’s expense to be billed on a time and material basis pursuant to a Change Order. (d) bids&tenders shall retain all IP and Intellectual Property Rights in the Deliverables created by bids&tenders under this Product Customization provision.
  7. bids&tenders will not furnish equipment or materials necessary for the Product to Customer and its Authorized End Users, except as expressly provided in the DSA (“Equipment”). If Equipment is provided to Customer by bids&tenders, all Equipment is the sole and exclusive property of bids&tenders. Customer agrees to promptly deliver Equipment, at Customer’s cost and risk of loss, to bids&tenders at the end of the license term or earlier, as requested by bids&tenders.
  8. Terms of Service and Acceptable Use. (a) Customer agrees to require its Public Users to use the Product in accordance with the Terms of Service which are incorporated into this Agreement and located at: https://www.bidsandtenders.com/suppliers/terms-of-service/. bids&tenders reserves the right to make changes to the Terms of Service without notice. (b) Customer agrees to require all Administrative Users to use the Product in accordance with the following Acceptable Use Policies: (i) Administrative Users are responsible for keeping user ID, password, and account information private and confidential; (ii) Administrative Users shall not input or provide content that could be subject to government regulation, content that may require enhanced security measures, or personal data into the Product; (iii) Administrative Users authorize bids&tenders to store, process and use Administrative Users contact information and account data for business dealings with Administrative Users; (iv) The Product is to be used solely for the legitimate purposes intended by bids&tenders; (v) Administrative Users shall not copy, reproduce, translate, adapt, vary, modify, decompile, disassemble, or reverse engineer the Product, nor assign, license, sublicense, sell, rent, loan or otherwise provide the Product in whole or in part or in any form or variation to any person; (vi) Administrative Users acknowledge that all intellectual property rights in the Product are the property of bids&tenders or its vendors and nothing in this Agreement implies the transfer of any such rights to Administrative Users; (vii) Administrative Users may not, through its own operations, circumvent user authentication or security of any host, network, or account, cause disturbances, outages or other problems which may affect bids&tenders’ network or network-based equipment, or which may adversely affect bids&tenders’ ability to provide the Product; (viii) bids&tenders reserves the right to, at its sole determination and without notice, remove any material or data and to block the use of the network for users when their use or purpose does not meet these Acceptable Use Policies; (ix) Administrative Users may not use the Product to access any computer systems, software, data or any confidential, copyright protected or patent protected material of any other person without the knowledge and consent of such person, make unauthorized attempts to gain access to any account or computer resource not belonging to Customer or Administrative Users (i.e., engage in “spoofing”) or otherwise gain unauthorized access to, alter or destroy any information of another person by any means or device; (x) Administrative Users may not use the Product to upload, post, publish, deface, modify, transmit, reproduce, or distribute in any way, information, software, or other material which is confidential, protected by copyright or other intellectual, property or proprietary right, or related derivative works, without obtaining permission of the copyright owner or right holder.
  9. Third Party Integrations Fees. Product may be used by Customer in conjunction with one or more third party services. Customer’s use of third-party services in conjunction with the Product may be subject to separate fees and Third Party Terms. The functionality of third party integrations may be limited by the availability of data sources from third parties and access to data sources from the third party’s vendors. In the event Customer requests third party services be integrated into the Product, the Services required will be addressed through a Change Order, which will be subject to a third party integration fee.
  10. Default. Customer shall be in “Default” if (i) Customer or its Authorized End User breaches any of the terms of this Agreement, (ii) bids&tenders has reasonable grounds to believe that Customer or an Authorized End User is in breach of this Agreement, or (iii) there is the institution by or against Customer of insolvency, receivership, bankruptcy proceedings or upon Customer ceasing to do business. If bids&tenders reasonably believes Customer to be in Default, bids&tenders shall provide Customer with notice of the nature of such Default. If the Default has not be cured by Customer within thirty (30) days of such notice, bids&tenders shall have the right, at its sole discretion and without notice, to take such remedial actions as it deems appropriate, including without limitation: (i) suspending or terminating Customer’s license to access the Products without liability for any losses or damages arising out of or in connection with such suspension or termination; (ii) restricting, downgrading, suspending, or terminating the subscription of, access to, or current or future use of the Products; (iii) removing any Customer Data that Customer or its Authorized End User has submitted, posted, or displayed; (iv) imposing other restrictions on Customer’s use of any features or functions of the Products as bids&tenders may consider appropriate in its sole discretion; and (v) any other corrective actions or penalties that may be available to bids&tenders in law, equity, or contract. bids&tenders shall be in Default if (i) bids&tenders breaches any of the terms of this Agreement, or (ii) insolvency, receivership, bankruptcy proceedings initiated by bids&tenders or upon bids&tenders ceasing to do business. If bids&tenders is in Default, Customer shall provide bids&tenders with notice of the nature of such Default. If a Default, other than a breach of the Warranty obligations in Section 16 of these Terms, has not be cured by bids&tenders within thirty (30) days of such notice, Customer shall have the right to terminate Customer’s license to access the Products without further liability for payment, provided all amounts due bids&tenders prior to the Default have been paid. If a Default is a breach of the Warranty obligations in Section 16 of these Terms and such Default has not been cured by bids&tenders within one hundred twenty days (120) days of such notice, Customer shall have the right to suspend payment due bids&tenders until such Default is cured. If bids&tenders is unable or unwilling to cure the Default, bids&tenders shall be entitled to terminate this Agreement.
  11. Termination and Suspension. The provision of the Products shall expire as set forth in the DSA. Unless explicitly permitted by this Agreement, Customer may not terminate this Agreement during the term of the license as set forth in the DSA without written authorization from bids&tenders. Upon expiration or earlier termination of this Agreement, Customer shall immediately discontinue use of the Product. No expiration, termination, or suspension will affect Customer’s obligation to pay all fees due pursuant to the DSA. Customer shall have no right to a refund of any previously paid fees. Any suspension of access to the Products resulting from a Default shall not constitute a termination of the Agreement. Customer’s access to the Products shall resume upon Customer no longer being in Default, and upon payment by Customer any costs directly related to the restoration of access to the Products. bids&tenders shall have the right to terminate this agreement as set forth in other provisions of this Agreement.
  12. Warranty. (a) bids&tenders warrants the functionality of the Product as set forth in the SLA and that the Product will meet applicable accessibility laws in place during the term of this Agreement, except that bids&tenders has no responsibility to monitor or correct any content provided, generated, or uploaded by Customer. (b) Customer understands that the Product, or some features thereof, may be temporarily or permanently discontinued, changed, upgraded, improved, or limited, with reasonable notification to Customer. If, as a result of these changes, the Product is no longer supported by bids&tenders, its vendors, or third parties, bids&tenders shall have the right to terminate potions of, or the entire Agreement. (c) Customer acknowledges that use of the Products is at Customer’s own risk, except as otherwise provided herein. bids&tenders is not responsible for protection or privacy of information transferred through the Internet or any other network Customer may utilize. Sensitive data may be protected with the use of encryption that does not violate any governing laws or regulations. Customer acknowledges that bids&tenders has no control over and accepts no responsibility for Customer Data hosted by Customer. (D) EXCEPT AS EXPRESSLY SET OUT IN SECTION 16(a), THE PRODUCTS ARE PROVIDED “AS IS” AND WITHOUT WARRANTIES, GUARANTIES, OR REPRESENTATIONS OF ANY KIND, EXPRESSED OR IMPLIED, AT COMMON LAW, BY COURSE OF CONDUCTOR USAGE IN THE TRADE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES REGARDING ACCURACY, COMPLETENESS, MERCHANTABILITY, OR FITNESS FOR ANY PARTICULAR USE OR PERFORMANCE. BIDS&TENDERS DOES NOT WARRANT THAT THE PRODUCTS WILL MEET ALL OF CUSTOMER’S REQUIREMENTS OR THAT IT WILL OPERATE IN ALL COMBINATIONS WHICH MAY BE SELECTED FOR USE BY CUSTOMER OR THAT THE OPERATION OF THE PRODUCTS WILL BE ERROR FREE OR UNINTERRUPTED OR THAT ANY DEFECTS IN THE PRODUCTS WILL BE CORRECTED OR THAT ANY DATA IS COMPLETE OR WHOLLY ACCURATE, OR THAT THE PRODUCTS WILL FUNCTION WITHOUT FAILURE OR INTERRUPTION. (E) UPON CUSTOMER NOTIFYING BIDS&TENDERS OF ANY ERRORS, BUGS, OR OTHER PROBLEMS IN THE PRODUCTS, BIDS&TENDERS’ SOLE AND EXCLUSIVE RESPONSIBILITY WILL BE TO PROVIDE COMMERCIALLY REASONABLE EFFORTS TO CORRECT SUCH PROBLEMS TO THE EXTENT COMMERICALLY FEASIBLE. (e) The Products may contain Third Party Content. Customer acknowledges and agrees that bids&tenders is not responsible or liable for: (i) the availability or accuracy of such Third Party Content. Links to or use of Third Party Content does not imply any endorsement by bids&tenders of the Third Party Content. Customer has the sole responsibility for and assumes all risk arising from Customer’s use of any such Third Party Content. Customer further acknowledges
  13. (a) bids&tenders agrees to indemnify and hold harmless Customer from and against losses, damages, liabilities, and expenses (including reasonable legal fees, court costs, and costs of investigation) to the extent they are caused by the gross negligence or willful misconduct of bids&tenders or based on a claim that the Products infringe on any patent, copyright, trademark, or other intellectual property right of a third party; provided however, that bids&tenders shall have no liability or obligation if the claim arises from (i) any alteration or modification to the Products by Customer or any third party not specifically authorized by bids&tenders, (ii) any combination of the Products by Customer with other programs or data not furnished by bids&tenders; or (iii) any use of the Products by Customer or its Authorized End Users that is prohibited by the EULA or is otherwise outside the permitted of use for which the Products are intended. (b) Notwithstanding anything to the contrary contained or implied herein, the bids&tenders Indemnitees (defined below) shall have no liability for any damages, whatsoever relating to the tools, third party software, third party products, or any products or services not developed or provided by bids&tenders. (c) Customer agrees to indemnify and hold harmless bids&tenders, its parents, subsidiaries, affiliates, officers, directors, employees, agents, vendors, subcontractors, and any successors or assigns (together the “bids&tenders Indemnitees”) from and against any and all losses, damages, liabilities, and expenses (including reasonable legal fees, court costs, and costs of investigation) to the extent caused by (i) any negligence or willful misconduct of Customer, (ii) Customer Data and Customer material infringement of any third party rights, or (ii) any breach by Customer of the terms of this Agreement.
  14. Limitation of Liability. (a) TO THE MAXIMUM EXTENT PERMITTED BY LAW, FOR ANY DAMAGE CAUSED BY NEGLIGENCE, INCLUDING ERRORS, OMISSIONS, OR OTHER ACTS; OR FOR ANY DAMAGES BASED IN CONTRACT; OR FOR ANY OTHER CAUSE OF ACTION OR THEORY OF LIABILITY; THE BIDSANDTENDERS INDEMNITEES’ LIABILITY SHALL BE LIMITED TO THE AMOUNT ACTUALLY PAID BY CUSTOMER TO BIDSANDTENDERS DURING THE TWELVE (12) FULL CALENDAR MONTHS IMMEDIATELY PRECEDING THE MONTH IN WHICH THE EVENT UPON WHICH LIABILITY IS PREDICATED FOR THE PRODUCTS PROVIDED BY bids&tenders (b) EXCEPT AS EXPRESSLY SET OUT HEREIN, THE BIDS&TENDERS INDEMNITEES SHALL NOT BE LIABLE TO CUSTOMER, TO ANYONE CLAIMING BY, THROUGH OR UNDER CUSTOMER, OR TO ANY THIRD PARTY FOR ANY LIABILITY, EXPENSE, INJURY, CLAIM, PENALTY, FINE, INTEREST, OR CAUSE OF ACTION WHATSOEVER OR HOWSOEVER ARISING, INCLUDING, WITHOUT LIMITATION, ANY LOSS OR DAMAGE, DIRECT OR INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY, OR FOR LOSS OF PROFIT OR REVENUES, BUSINESS INTERRUPTION, CONTRACT, GOODWILL, OR OTHER BUSINESS OR ECONOMIC LOSS, OR FOR LOST OR DAMAGED DATA, THE AVAILABILITY OF DATA, OR DAMAGE TO NETWORK, COMPUTER, SERVER, OR THE PRODUCTS.
  15. Dispute Resolution. Both Parties agree in good faith to attempt to resolve amicably, without litigation, any dispute arising out of or relating to this Agreement provided hereunder. The matter may be submitted to the judicial system set forth in Section 20, in which event all litigation and collection expenses, witness fees, court costs, and reasonable legal fees shall be paid to the prevailing Party.
  16. Choice of Law. If Customer resides in the United States, the laws of the State of California shall govern this Agreement, without reference to conflicts of law rules or principle. If Customer reside in Canada the laws of the Province of Ontario and the laws of Canada applicable therein shall govern this Agreement. Both bids&tenders and Customer specifically disclaim the application of the UN Convention on Contracts for the International Sale of Goods to the interpretation or enforcement of this Agreement. Customer shall bring any action, suit, or other legal proceeding to enforce, directly or indirectly, this Agreement or any right based upon it exclusively in such courts.
  17. Contracting Entity. The term bids&tenders used herein is a Do Business As name for the entities licensing the Product. For Customers located in the United States of America, the Product is licensed from GHD Services Inc, a Delaware corporation with offices at 2055 Niagara Falls Blvd., Niagara Falls, NY 14304, USA. For Customers located in the Canada, the Product is licensed from GHD Digital (Canada) Limited, formerly eSolutions Group Limited, an Ontario corporation with offices at 455 Phillip St., Waterloo, ON, N2L 3X2, CA.
  18. Force Majeure. bids&tenders will not be liable for any delay or failure to perform any obligation under this Agreement where the delay or failure results from any unforeseen or unavoidable cause reasonably beyond the affected Party’s control (“Force Majeure”). Force Majeure may include, but is not limited to natural events, pandemic, labor, or civil disruption, governmental or legislative actions, or orders of any court or agency having jurisdiction of the Party’s actions.
  19. Notices pertaining to this Agreement shall be in writing and deemed to have been duly given if delivered by email to the respective Party’s contact identified in the Agreement, or at such other address as may be changed by either Party by giving written notice thereof to the other. All notices to bids&tenders pertaining to this Agreement shall be delivered to digital-legal@ghd.com.
  20. bids&tenders agrees to carry throughout the Term of this Agreement insurance coverage appropriate to its Products and Services. The certificates of insurance, incorporated herein by reference, confirm bids&tenders’ policy details for its commercial general liability, technology professional liability, and cyber liability insurance in effect at the Effective Date. Upon Customer’s request, bids&tenders will provide certificates of insurance stating Customer as a certificate holder.
  21. Service Levels. The Product will meet or exceed the minimum service level standards set out in the Service Level Agreement (“SLA”), subject to change without notice, published at https://www.bidsandtenders.com/bids-tenders-sla/ and incorporated into this Agreement.
  22. Piggyback Clause. This Agreement may be used by other institutions (such as state, province, local and/or public corporations or agencies) who express an interest in piggybacking on this contract in accordance with the terms and conditions of this Agreement at the pricing offered by bids&tenders to Customer at the time of piggybacking. bids&tenders agrees that Customer shall bear no responsibility or liability for any agreements between bids&tenders and the other Institution(s) who desire to exercise this option.
  23. (a) Third Party beneficiaries. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the Parties. (b) Waiver. No failure or delay by either Party in exercising any right, power or privilege hereunder will operate as a waiver thereof, nor will any single or partial exercise of any such right, power, or privilege preclude any other or further exercise thereof. (c) Successors and Assignment. Customer may not assign, sublet, or transfer any rights under or interest (including, but without limitation, monies that are due or may become due) in this Agreement without the written consent of bids&tenders. The obligations of the Parties under this Agreement will not terminate upon any attempted assignment that violates this Agreement. Any assignment or attempted assignment violating this Agreement is void. (d) Severability and Survival. The Parties agree that, in the event one or more of the provisions or a portion thereof of this Agreement should be declared void or unenforceable, the remaining provisions shall not be affected and shall continue in full force and effect. The Parties also agree that the obligations and representations, indemnifications, or limitations of liability contained within this Agreement shall survive the termination of this Agreement. (e) Authority. Customer represents and warrants that the individual accepting this Agreement is doing so with full and complete authority to bind Customer on whose behalf they are acting to every term of this Agreement. Acceptance of this Agreement signifies that Customer has read and agrees with all terms and conditions referenced in this Agreement. (f) Entire Agreement. The DSA, these Terms, and any documents referenced in either document constitute the complete and final agreement between bids&tenders and Customer regarding the subject matter hereof. This Agreement supersedes all prior or contemporaneous communications, representations, undertakings, or understandings of the Parties, whether oral or written, relating to the DSA or the Products. Modifications of this Agreement shall not be binding unless made in writing and signed by an authorized representative of each Party.
  24. Conflict Waiver. The Product is intended to be used to (a) post bid opportunities, (“Customer Issued Opportunity”) including but not limited to: (i) Request for Proposals; (ii) Request for Qualifications; or, (iii) any other call for bids issued by Customer; (b) receive online submissions; (c) compare bids; (d) perform online evaluations and reporting; (e) manage contracts and insurance renewals; and/or, (f) manage vendor communications. Customer acknowledges that bids&tenders or a related entity may wish to respond to a Customer Issued Opportunity and that nothing in this Agreement or the provision of the Product to Customer creates a conflict of interest or prevents bids&tenders or a related entity from pursuing such Customer Issued Opportunity. bids&tenders represents and warrants that the Product has not been designed or engineered in a manner so as to, nor will it operate to, provide bids&tenders or a related entity with any competitive advantage in responding to a Customer Issued Opportunity. Customer agrees that the use of the Product will not bias or affect any procurement decision to award or reject any proposal, quote, or bid made by bids&tenders or a related entity pursuant to a Customer Issued Opportunity. bids&tenders acknowledges and agrees that the Product does not provide bids&tenders or a related entity with any favor or preference with respect to a Customer Issued Opportunity nor does it obligate Customer to purchase any additional services or Products from bids&tenders, except as may be required by this Agreement, or a related entity including those which may be sought through a Customer Issued Opportunity.
  25. Customer must implement the Product within 6 months of delivery of the Product to Customer. Failure to timely implement the Product will result in bids&tenders invoicing Customer actual costs incurred by bids&tenders in Providing the Product, which costs include meetings with Customer, system configuration, hosting costs, and other costs incurred (“Implementation Fee”). The charge of an Implementation Fee shall not impact any other terms of this Agreement.