Reduce annual spend
The platform is set up to bring more bidders and more competitively priced bids for your projects. On average, clients SAVE 10-20% of their annual procurement spend.
Procurement for Municipal Governments
Keeping track of your municipal procurements and ensuring all your suppliers meet strict local guidelines can be a challenge. Switching to an eProcurement platform can help to ensure all suppliers are compliant, and make it easier for auditors to review your procurements.
Save time
Cut weeks from procurement cycles through online analysis and evaluation tools that expedite each step of your procurement process. On average, customers are making procurement cycles 35% FASTER.
Better bids
Ensure all submissions are complete and compliant with automated compliance checkers that prevent the submission of incomplete or noncompliant bids. The result - 100% COMPLIANT bids every time.
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eProcurement Essentials for Municipalities
bids&tenders is committed to helping municipalities manage their procurement processes, from end to end, entirely online. Our essentials package is a fully functional cloud-based eProcurement platform that will streamline Bid Management, Online Submissions, Evaluations, Contract Management, and Reporting.
FREE Resource
Checklist: eProcurement Platform Requirements
This handy checklist will help keep track of your requirements for a comprehensive eProcurement platform as you research, and ensure you are asking the right questions.
Easy to use bid management
Create and post public or invitation-only projects onto your branded procurement portal. These opportunities will also be centralized on our main supplier opportunity page, and interested suppliers will receive notifications about any new opportunities in their field.
- Configure your projects from templates or from scratch
- Manage your procurement team members, project meetings, supplier notifications, questions, addenda and more
- Post unofficial results online, instantly!
Start receiving online submissions
Electronically receive submissions securely in one central and auditable online platform on time – no more late bids! The bids&tenders compliance checker ensures only compliant bids are submitted for review, so no time is wasted reviewing and rejecting non-compliant submissions.
Within seconds of the bid closing, your bid analysis report is ready. This report combines every submission’s data into one standardized spreadsheet, even doing calculations for you to determine which bidder(s) offers the best value.
Award projects, in whole or in parts, and store associated documentation within the platform. Send out award notices, rejection letters and post your award results online!
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Evaluate submissions quickly
- Set up evaluation template(s) and provide access to online evaluations for your reviewers
- The evaluation process is fully automated from start to finish
- Each evaluator receives their own dashboard for managing evaluation projects
- For each evaluation, evaluators can disclose a conflict of interest, acknowledge evaluator instructions, complete evaluations, and submit scoring electronically
Generate and execute contracts
Municipalities using contract management can:
- Import existing contracts into bids&tenders
- Execute your contracts/agreements electronically online
- Upload relevant documents, including Duly Executed Agreements, Purchase Orders, change orders, insurance certificates and more
- Create contracts from scratch, a template, or copy an existing project
- Create contracts from a bids&tenders sourcing event (e.g. a successful RFP)
Suppliers can manage their expired documentation completely online through the contract portal.
Build reports that fit your municipal needs
- Easily track and manage project status, project budget, no-bid responses, supplier questions, summary statistics, upcoming tasks and more
- Build custom reports or use the Report Library of existing reports
- Build custom dashboard views specific to an individual’s responsibilities
- View the supplier database online, including Certified Diverse Suppliers and Emergency Suppliers
- View or download reporting on the history of suppliers associated to your municipality
FREE Guide
Calculating the ROI of an eProcurement Platform
Once you've calculated the costs using this handy guide, you'll see that an eProcurement platform can pay for itself - often many times over, and sometimes on just one procurement!
eProcurement Extras for Municipalities
For those municipalities interested in increased platform functionality and procurement efficiency, we offer additional modules and services that work seamlessly with the base package.
Contract Builder & eSignatures
Contract Builder & eSignatures allows municipalities to build contracts within the system and authorize them with digital signatures.
Supplier Performance
The Supplier Performance module helps you manage the performance of contracted suppliers and understand how well they are performing.
Open Data Feed
The bids&tenders Open Data Feed provides municipalities with an access point to their open, planned, and closed/awarded projects. Using an API, you can pull this data to make it accessible online.
Single Sign-on Integration
Streamline your bids&tenders login with single sign-on (SSO) integration. We can integrate with your existing system to mitigate risk and reduce password fatigue for your staff.
Contract Import
To ensure a seamless transition from how you’re currently managing contracts to bids&tenders, we can import your existing contract data.
Trusted by municipalities across Canada
